PTA

Updated by Administrator

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What is the PTA?

The PTA is a voluntary organisation that plays an important role in planning, promoting, and organising events and activities associated with the social, sporting, cultural, and educational life of the school community and working to create and build a sense of community within the school. These activities may or may not raise funds to contribute to the school community or charitable causes.

Who can belong to the PTA?

Membership of the PTA comprises all parents of current pupils and all members of the teaching staff at ISB and all are welcome to the monthly meetings held the first Tuesday of every month (Next: 1^st February 2011, 7 pm)

Why do we have a PTA?

- Develop a community: opportunity to meet parents and teachers
- Support and work in partnership with the Principals and staff
- Fund-raising and purchasing of items for school e.g. cameras, shade clothes, library books
- Promote interaction between home and school, parents & teachers
- Create a forum for discussion
- Planning and organising of fun social events
- Great to add to your Curriculum Vitae

Some of the past PTA activities and fundraising purchases: movie nights, car boot sales, family fun days, sponsor of Graduation evenings (photographer, DJ, flowers), resources for both libraries, data projector, digital cameras, shades for the kindergarten area, Hari Raya & Christmas gifts, equipment for the nurse and many more

How the PTA works?

The PTA meets on a monthly basis where both parents and teachers are encouraged to raise suggestions and ideas, and discuss activities that can benefit the children, school and community.

Who runs the PTA?

A committee manages the PTA where members are elected at each AGM. The committee comprises of a Chairperson, a Vice Chairperson, a Secretary and a Treasurer.

How can you contribute to your PTA?

You can contribute by bringing your passion and ideas to the monthly meetings.

Any good ideas for fundraising activities?
Do you own or work for a company who may be willing to sponsor fundraising projects large or small or contribute any services for these events?
Can you help at any of the organised events?

Parents and carers are busy people with a range of competing demands on our time. You can choose to contribute in whatever way best suits your particular circumstance. It can be in an ongoing way such as becoming a member of the PTA Committee, sub-committees, class representatives, by helping plan a PTA event or by making a once off commitment such as helping out at a Fun day or cooking for the BBQ at the Car Boot sale!

Why should you join the PTA?

The PTA is an invaluable resource in providing your children and their school with the means to having a healthy and enjoyable education.

There is consistent, positive evidence that when parents are involved in their child's school there are very positive outcomes for children, parents, schools and the broader community.

Come and join the PTA, and be part of a pro-active contribution in your children's schooling experience.

Parents wishing to find out more about the PTA can contact us at pta@isb.edu.bn, or attend our monthly meeting on the first Tuesday of the month (during the school term), or fill in a contact details form at the Main Office's reception.

Who is on the committee in 2011?

Name	Position
Victoria Abbs	Acting Chairperson	Parent
VACANT	Vice Chairperson
VACANT	Secretary	Parent
Jane Sheehy	Treasurer	Parent
David Taylor	ISB Executive Principal
Jodi Fletton	Primary Representative	Teacher
Chris Rieger	Secondary Representative	Teacher
VACANT	ISB Publicity Representative
Monika Birimac		Parent
Natasha Rosky-Goldspring		Parent

Chairperson: The Chairperson ensures an efficient & well-run organization by:

Establishing good relationships - respect rights & responsibilities
Vision of where heading and how it will succeed
First point of contact for PTA enquiries
Developing a collaborative relationship with the school principals
Planning meetings in consultation with the Secretary & Principals
Following up on action from the previous meeting
Impartiality, Firmness, Tact, Commonsense, Confidence, Respect, Inclusiveness

Duties and Responsibilities

Convene meetings
Give all an opportunity to speak
Liaise with principals
Ensure activities are sanctioned by principals
Ensure financial accountability
Maintain relationships with Principals, Staff & other members
Ensure all community members are informed

Vice Chairperson: The Vice Chairperson will support the Chairperson by-

Chairing the meeting in Chairperson's absence
Keeping an overview of PTA activities & being supportive
Liaises with the school
Sharing duties and responsibilities as agreed e.g. being responsible for coordinating the activities of subcommittees.

Secretary: The Secretary is very important to the efficient operation of any organization. A secretary needs enthusiasm and initiative.

The point of contact between meetings
Conversant with all issues
The link with the school office staff

Duties and Responsibilities

Notifying date/time/venue of the meeting
Preparing and publishing an agenda in cooperation with the Chairperson & Principals; noting apologies
Obtaining reports from sub-committees
Receives and reports on PTA correspondence
Checking minutes of previous meeting & writes the meeting minutes
Write letters in accordance with the instructions of the meeting
Prepare minutes for school newsletter& distribute notices to the wider membership
Confirm attendance of Executive and other people
Keep all records and files for the Association
Ensure a close communication and cooperation between the PTA, office staff, school staff and parents

Treasurer: The Treasurer is a person of trust and responsibility. Management of the organization's finances requires patience and time.

Duties and Responsibilities

Manages & maintains an overview and record of the PTA's finances
Reports the financial position at monthly meetings or as required

Teachers' Representatives

Keeps informed about PTA activities, and keeps PTA informed about relevant school activities
Relays information between the PTA committee and the teachers
Foster the relationship between parents, teachers and school
Encourages parent involvement and provides an "ear" to the school community

Sub-Committee Members: helps spreads the responsibility

enables more people to contribute in areas suited to their interests & skills
enables parents and teachers to work together
allows for meeting arrangements to be convenient to the group

Qualities of the Sub-Committee members:

Ideas people - Enthusiastic and generous
Energetic - Co operative, able to work with a group
Able to listen - "Doers", able to get the jobs done
Good networkers, able to enthuse and connect others

Some of the Sub-committees roles might be:

Class Representatives: To build and maintain communication links with the parents of students in your child's class. May include:

Welcoming new parents to the school in your child's year group
Introducing parents to the role and activities of the PTA within the school
Inviting parents to support and attend school functions and activities
Arranging the distribution of items for your class e.g. tickets
Assist the class teacher in the organisation of class events that include parents. (e.g. excursions, assemblies etc)
Attend at least 1 PTA meeting per term or meetings for class reps

Pastoral Care: Assisting & being aware of community members in need. Activities may include:

Welcoming for new families
Casserole Bank for families with new babies, illness, etc.
Car pools for families having transport problems to school or ECAs

Social Activities: which help form and promote community:-

Organizing refreshments at parent/teacher information evenings, open days, special assemblies, orientation days etc
Holding regular "cuppa" and "chat" days
Organizing a calendar of events for the school year (e.g. Mother's and Father's Day stalls, discos, sports events, PTA family BBQ etc)
Develop long-term environment plans in collaboration with the school administration